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Biodata format for job (free PDF & Word download)

A biodata is the traditional Indian job application document: personal details such as date of birth, father's name, nationality and address come first, followed by education, experience and a signed declaration. Many shops, offices, schools, hospitals, factories, walk-in interviews and small companies still ask for a biodata rather than a resume.

This format keeps that familiar order but uses a clean single-column layout that prints well and stays readable when emailed or uploaded. Download the Word file to edit or the PDF to print. The sample is for a fictional candidate; replace every detail, delete the [bracketed] notes, and sign by hand after printing.

Section order for this format

Fill the sections in this order, top to bottom. The downloads already follow it.

  1. Title"BIODATA" centred at the top, followed by your name and contact numbers.
  2. Personal detailsFull name, father's name, date of birth, gender, nationality, marital status (optional), languages known and address.
  3. Career objectiveTwo lines naming the job you are applying for and why you suit it.
  4. Educational qualificationsOne line per qualification: course, board or university, year and percentage. Latest first.
  5. Work experiencePost, employer, city and dates with two or three duties. Freshers can write "Fresher" or list training.
  6. SkillsComputer skills, typing speed, software, licences or trade skills relevant to the job.
  7. HobbiesTwo or three genuine interests.
  8. DeclarationStandard declaration with place, date and signature.

Full sample

PDFWord

This is the same content as the downloadable files. The person is fictional; text in [square brackets] is guidance to replace or delete.

BIODATA

Pooja Sample

+91 9XXXX XXXXX | pooja.sample@example.com

Personal Details

Full Name:Pooja Sample

Father's Name:Ramesh Sample

Date of Birth:14/08/2002 [DD/MM/YYYY]

Gender:Female

Nationality:Indian

Marital Status:Single [optional]

Languages Known:English, Hindi, Gujarati

Address:Flat 12, Sample Residency, Ahmedabad, Gujarat – 3800XX

Career Objective

To work as an Office Assistant or Accounts Assistant in a reputed organisation where I can use my computer and accounting skills and grow with the company.

[Name the post you are applying for.]

Educational Qualifications

B.Com – Sample College of Commerce, Ahmedabad – 2023 – 68%

Class XII (Commerce) – Gujarat State Board – 2020 – 74%

Class X – Gujarat State Board – 2018 – 79%

[One line each: Qualification – Board/University – Year – Percentage or CGPA. Latest first.]

Work Experience

Office AssistantJun 2023 – Present

Sample Traders, Ahmedabad

  • Maintain daily sales and purchase entries in Tally and prepare GST invoices.
  • Handle customer calls, file documents and manage office stationery stock.

[Freshers can write "Fresher" here or list training and part-time work.]

Skills

  • MS Office (Word, Excel, PowerPoint)
  • Tally Prime with GST
  • English typing – 35 words per minute
  • Customer handling and record keeping

Hobbies

Reading, cooking and volunteering at community events.

Declaration

I hereby declare that the information given above is true and correct to the best of my knowledge and belief.

Place: AhmedabadSignature: ________________

Date: [DD/MM/YYYY](Pooja Sample)

Template from hiretoolx.in

Do's and don'ts

Do

  • Write your name and date of birth exactly as on your Class X certificate.
  • Keep it to one page; two only if you have long work experience.
  • Print on plain white A4 paper and sign in blue or black ink.
  • Attach a passport-size photo only if the employer asks; paste it at the top right of the printout.

Don't

  • Don't write your Aadhaar, PAN or bank account number on a biodata.
  • Don't include caste, religion or salary details unless the form specifically asks.
  • Don't use decorative borders, coloured backgrounds or fancy fonts.
  • Don't leave the [bracketed] guidance text in the copy you hand in.

Frequently asked questions

What is the difference between a biodata and a resume?

A biodata starts with personal details such as date of birth, father's name, nationality and address, then lists education, experience and a signed declaration. A resume focuses on skills and achievements and usually leaves out personal details. Use a biodata when the employer asks for one, for local and walk-in jobs, or for some government and contract posts; use a resume for corporate jobs.

Should I attach a photo to my biodata?

Only if the employer or job advertisement asks for it. Many biodata-style applications do request a recent passport-size photo. The downloadable files here have no photo so they stay simple and ATS-safe; if you need one, insert it at the top right in Word or paste a printed photo on the hard copy, and use a plain background.

Is date of birth required in a biodata?

Yes, date of birth is a standard part of a biodata because employers use it to check age limits and match your certificates. Write it in DD/MM/YYYY format exactly as on your Class X certificate. A private-sector resume, by contrast, does not need your date of birth, and many recruiters prefer it left out.

Can I use this biodata format for a fresher job?

Yes. Freshers can keep every section and write "Fresher" under Work Experience, or replace it with training, apprenticeship or part-time work. Put extra detail into Educational Qualifications and Skills instead, such as computer courses, typing speed or a driving licence, whichever matters for the job you want.

Should I sign my biodata?

Yes, if you are handing over or posting a printed copy. Print the biodata, write the place and date, and sign above your name at the end of the declaration. For an emailed copy you can leave the signature line blank or add a scanned signature, but carry a signed printout to the interview.

Should I send my resume in Word or PDF format?

Edit in Word, then send a PDF unless the job post or portal asks for .doc or .docx. A PDF keeps your layout identical on every phone and laptop. Both files on this page are text-based, so applicant tracking systems and portals such as Naukri can read them. Name the file clearly, for example Riya_Sample_Resume.pdf.

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