Job email templates
Copy-ready emails and messages for every step of a job switch in India — from sending your resume to HR to your notice period and last working day. Replace the bracketed details and send.
Applying
Sending your resume, asking for referrals and following up on applications.
Email format for sending resume to HRSubject lines and body formats for emailing your resume to HR, for freshers, experienced hires, referrals and portal openings.Cold email to HR for an internshipShort cold emails for summer, six-month, startup and remote internships, written for Indian college students.Referral message for a job on LinkedInConnection notes and referral requests for alumni, former colleagues, strangers and friends, plus a follow-up and thank-you.Job application status follow up emailPolite follow-ups for no response after applying, no update after an interview, a delayed offer and a final check.
Interviews & offers
Thank-you notes, offer acceptance and salary negotiation.
Follow up email after an interviewThank-you emails after HR, technical and final rounds, plus follow-ups when the timeline passes and after a rejection.Offer letter acceptance email and joining date confirmationAccept an offer in writing and confirm your joining date, notice period, documents or a revised offer.Salary negotiation email after an offerCounter-offer emails built around Indian CTC structures: fixed pay, variable pay, joining bonus and competing offers.
Leaving your job
Resignation, notice period buyout and early relieving requests.
Resignation letter with notice periodResignation emails that state your notice period and last working day, including probation and early-release requests.Notice period buyout email formatRequest a full or partial notice period buyout, ask HR for the amount, and ask your new employer to reimburse it.Early relieving request and notice period reduction emailAsk to be relieved before your notice period ends — for a new job, personal reasons, studies or a completed handover.